Computer Basics -7 || Important Features of MS-Word.

MS-Word is a desktop application provided by the Microsoft. It is a part of the Office suite.

MS Office Suite

Microsoft has already launched an office suite which contains all the important applications which have been used in our day to day life. However, there are three main applications which have been used all over the world. This has been used by a student to a professional.


WORD Features

As the name of the application, this application creates files having a collection of words. MS-Word contains plain pages by default. Basic features are mentioned below:

  • Writing Letters, Resumes, Notes, etc.
  • Writing Books
  • Unlimited number of pages
  • Can be created any number of documents
  • Formatting of the content, like change font color, font style,
  • Emphasize the text using Bold, italic and underlined features.
  • Special Characters symbols which are not present on the keyboard like ©, π, α, ÷, etc.
  • Can be inserted complex mathematical equations like below
  • Can be defined various heading levels to make different sections.
  • Can be defined content as a list
  • Find and Replace feature.
  • Can be inserted Images, audio, video, and other documents as well.
  • Tables and Charts can be used.
  • Can create hyperlinks within document or external links.
  • Spelling checker feature
  • Autocorrect word feature
  • Compare and merge feature
  • Setting the password to document or restrict editing in the document.

Launch Application

  1. Press Windows key from the keyboard.
  2. Type Word in the search box.
  3. Look for the Microsoft Word and Click.
  4. By default blank document would open with name “Document1

Application Introduction

Most of the desktop application mainly contains 4 sections as described below:

Various sections of Word Application
Various sections of Word Application

Title Bar

Mainly contains document name and application name at the top of the application. Few more tools are like:

  • Application logo
  • Shortcut icon to Save the file
  • Quick Access Toolbar: We can customize this toolbar with user-defined shortcuts.
    • Click on the drop-down icon to open the list.
    • Click to Select any of the options from the list.
    • Selected Tool will appear in the toolbar.
  • Name of the document and application.
  • Control buttons: To Minimize, Restore and Close the application.

Menu & Tool Bar

This section contains all the Major features and shortcut icons to perform all the task while working on a document. In this chapter, we will read only about the important features which have been used in general.


This section contains all the file level activities like creating a new file, save a file, set password, print, Share file, exit from the application.

SaveSave new File, shortcut=Ctrl+S
Save AsSave the existing file with a new name
OpenOpen an existing word document, shortcut= Ctrl+O
CloseClose an opened word document
InfoSecurity features, like Protect Document, Document Properties, Version of the document, etc.
RecentTo view the recent document on which use has worked.
NewTo create a new document using a blank file or an existing template. Shortcut=Ctrl+N
PrintTo print the document, Shortcut=Ctrl+P
Save & SendTo sharing the document over the web, change document type, convert to PDF, share with email as an attachment, etc.
HelpTo get online help and support from the Microsoft team.
OptionsTo change the display and default settings of the application like the color of the application, enable or diable of spelling check and autocorrect, grammatical check features, setting default file format.
ExitTo close and exit the application.


Contains all types of content formatting options in this section. To apply the formatting we have to first select the particular text/content on the page.

CopyCtrl+CTo copy any selected text from one place and paste multiple times.
Cut Ctrl+XTo remove selected text from one place and paste multiple times.
Paste Ctrl+VTo paste text after copy or cut.
Format PainterTo copy the formatting of the selected content.
And apply the same on other text.
FontApply font family on the selected text.
Font SizeTo change the size of the text.
BoldCtrl+BTo make selected text bold.
ItalicCtrl+ITo make the selected text italic.
UnderlinedCtrl+UTo underline the selected text.
StrikethroughTo strikethrough the selected text.
SubscriptCtrl+=To insert text below other text, like H2
SuperscriptCtrl+Shift++To insert text above other text, like X2
Font ColorTo change the color of the selected text.
Text highlight ColorTo change the background color of the selected text.
List ItemsConvert selected text into an ordered and unordered list.
Multi-level listCreates a list under the existing list.
Text alignment
1- Left Align
2- Center Align
3- Right Align
4- Justify

1- Ctrl+L
2- Ctrl+E
3- Ctrl+R
4- Ctrl+J
1- Left Align selected lines
2- Center Align selected lines
3- Right Align selected lines
4- Align selected lines from both sides
Heading and SubheadingCreate headings and subheadings on the document.
FindCtrl+FTo find any text on the document.
ReplaceCtrl+HTo find any text and replace the same with new text.


To insert any new content or embedded the existing content into the current document.

Page breakTo divide a page into two pages.
PictureAdd an image into the document.
ShapesAdd shapes like Circle, rectangle, Arrows, etc.
ChartAdd a graphical chart to the document.
HyperlinkInsert a hyperlink into the document. These links could be within document or external web page.
Header/Footer/Page NumberInsert header, footer and page number on every page of the document.
Date & TimeInsert the current date and time in various formatting.
EquationInsert mathematical equations into the document.
SymbolInsert special characters into the document.

Page Layout

Options under this menu are used to modify the spacing and layout of the current document.

OrientationTo change the page in Landscape and Portrait mode.
SizeTo change the page size like A3, A4, A5, etc.
ColumnsSplit the content into multiple columns.
WatermarkInsert watermark on every page.
Page ColorChange the color of the page.


When we started working on a large document we have to take care that navigation should be easy for the readers.

Table of ContentsTo generate a Table of contents for the document. Like in the books there is a list of all chapters. It takes all the headings in a hierarchy.
Insert Table of FiguresTo generate a list of Figures, Table or Equations in the same way Table of Content.
Insert IndexGenerates a list of keywords on the document.


To view the document in multiple views.

Print LayoutHow document will appear while printing?
Full-Screen ReadingRead the document in Full-screen mode.
RulerShow/Hide ruler on the document.
GridlinesShow/Hide Grids on the document.
Navigation PaneShow/Hide Navigation Pane on the document.
ZoomTo increase/decrease the zoom level of the document.
One Page, Two Page, Page WidthZoom the page as per the selected option, to fit in the window.
New WindowOpens the same document in a new window.
Arrange AllTo view all the documents simultaneously on the screen.
SplitDivide the document into two parts to view the two different sections at one go.
MacrosTo record some repetitive steps to reuse the same later in the document.

There are scenarios where we have to perform some specific task repetitively on the document. In such cases, we could record the steps and save it with some related name. The process of recording is called Macro. These macros can be executed later on the document.

Record a Macro
  1. Click on Macro drop-down
  2. Click on Record Macro
  3. Give the name of the Macro in the Macro Name field
  4. Select location to save the Macro
  5. Click OK to start recording. We could observe a small icon just below the cursor.
  6. Once all the steps have been performed, click on Stop Recording from the Macro drop-down.
Run a Macro
  1. Click on Macro drop-down
  2. Click on View Macros
  3. List of all recorded Macros appears on the screen.
  4. Click on the required Macro
  5. Click on Run button

Related Links:


Java Basics:

Java File Handling:

OOPs Concept:

Java Question And Answer:

Java Programs:


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            Ashok Kumar is working in an IT Company as a QA Consultant. He has started his career as a Test Trainee in manual testing in August 2010. Then he moves towards the automation testing after 4 years. He started learning JAVA and Selenium by self to get the knowledge of automation.

       While learning these tools and working on multiple projects, he found that sometimes people get stuck in live scenarios in their project and they have to do lots of RnD to get out of it. So he decided to start blogging only for such scenarios, where anyone facing any problem in their project, can ask any question or give a solution or you can say an alternate solution to achieve the goal successfully.

Later on, he observed that some people want to learn Java but they have few questions in their mind like how to start Java, whether we should go for the online or offline course. So he started writing tutorials on Java, Jira, Selenium, Excel etc.